Getting started with Smart Timeline + Duration

Supercharge planning with auto-generated timelines and precise duration tracking – no formulas needed.

Smart Timeline + Duration delivers a fully automated, synced, and intuitive experience. It eliminates manual setup, reduces human error, and unlocks powerful automation – so your team can plan faster, stay aligned, and hit every deadline with confidence.

Watch the walkthrough video to see how to install, configure, and use the app step by step.

What is Smart Timeline + Duration? #

It’s a powerful tool that automatically generates a visual timeline and calculates the duration between two dates on your monday.com board.

No more formulas. No more manual setup. Just fast, clean automation.

Perfect for teams that manage:

• Project timelines
• Resource allocation
• Task scheduling
• Client onboarding
• Event planning
• Sprint cycles
• Content calendars
• Hiring pipelines

Real benefits for busy teams #

• Auto Timeline Column – Instantly creates a visual timeline from Start and End Dates
• Auto Duration Column – Calculates number of days automatically
• Real-Time Sync – Updates Timeline + Duration when dates change
• Automation Recipes – Trigger alerts, date shifts, and status changes
• Unlimited Boards & Items – Works across all teams and workflows

How to get started with Smart Timeline + Duration #

Step 1: Install the App #

1. Go to the monday.com apps marketplace
2. Search for Smart Timeline + Duration
3. Click Install and follow setup prompts
4. After installing, open the board where you want to enable timeline automation

Step 2: How to Add Smart Timeline Automations #

1. Click the Integration button at the top of your board
2. Search for Smart Timeline + Duration
3. Select the automation that fits your workflow
4. Map the Start and End Date columns
5. Click Create Automation

Available Smart Timeline Automations #

Timeline & Date Sync

• When start date and end date are set, generate a smart timeline and calculate the duration.
• When both the start and end dates are set, automatically calculate and display the duration.
• When the smart timeline is updated, recalculate and update the duration.
• When the duration is updated, adjust the smart timeline accordingly.
• When the smart timeline is set, update the start and end date columns accordingly.
• When an item is created, set timeline to start today and end in number of days.

Status Automations

• When the duration is more or less than a certain number of days, change the status to something.
• When status changes to something, assign person name, set smart timeline to start today and ends in number of days.

Notifications & Reminders

• When the duration is more/less than a certain number of days, notify assign person with a custom message.
• Every time period when smart timeline ends and status is equal/not equal to Done, notify person with custom message.

Item Organization & Assignent

• Every time period when smart timeline ends, then move the item to group.
• When status changes to something, set the date to the next occurrence of the same week/month/year from the original date.

Real-world example #

Let’s say you manage a content production pipeline. You track Start and End Dates for articles.
With Smart Timeline + Duration:

• Timeline is auto-generated for each article
• Duration is calculated (e.g. 12 days)
• When dates change, the Timeline + Duration update instantly
• Automations can shift timelines, notify stakeholders, and track overdue items

Why this automation matters #

Time is money
Manually calculating timelines drains hours weekly
Smart Timeline makes scheduling fast, accurate, and reliable

Sync stays live
Timeline and Duration respond instantly to changes in dates
No need to manually update formulas

Plan with confidence
You’ll hit deadlines more often, avoid misalignment, and automate the hard stuff